Just a few of the features that will increase your productivity and lower your costs:

Cost of Ownership

• Purchased under traditional software licensing. Use for as many events as your organization hosts.

• No annual license fees or percentage take per event as a fee to use our software.

• No charge application "updates". All updates are provided free via the application's update sensing and interactive web-based updating service. This makes delivery quick and easy with the click of your mouse.

• Comprehensive application support with over 75 hours of live support access per week.

Core Application

• Manage an unlimited number of concurrent event from one database.

• For those with sensitive information or multiple users, Auction-Tracker incorporates a complete password security system for access restriction and task authorization.

• Incorporates a database design with full concurrent row level locking for enhanced multiuser capability.

Constituent Management

• Complete tracking of all volunteers and job functions that you define.

• Complete tracking of all solicitors, the goods and services they procure for your event.

• Complete tracking of all donors and their contributions to your event.

• Complete tracking of all sponsors as defined by your organization and their contributions to your event.

• Complete tracking of all your guests including their individual bid number, scrips issued, express pay, table assignment, user defined reservation levels, amounts paid and payment method, entrees and amounts spent at the auction.

• Manage an unlimited number of multiple reservation purchases per constituent. Define and manage the additional reservations by reservation level. Complete financial management and comprehensive tax document production included.

• Control the amount of information you maintain while managing guest/sponsor data by using “Basic” or “Detailed” cost per level models.

• Full-featured seating assignment module is designed to help you resolve those last minute "political" seating issues.

Time Management

• Manage an unlimited number of calendar based events with Auction-Tracker’s “Schedule” calendar module.

• View daily, weekly, monthly, yearly, time grids and more.

• Schedule also provides a complete reminder alarms and allows for recurrence scheduling.

Item Management

• Flexible tools easily organize catalog items with complete management of individual and package items, warehousing, multiple donors, multiple solicitors, unlimited narrative descriptions and restrictions with live spell checking, image/graphics management, bidding information, auto or manual bid information management (starting, raise, guaranteed bid) and more.

• Organize non-catalog items (items sold in quantity - not auctioned) with management of item as posted for sale, unlimited or managed quantity inventory, IRS tax interpretation, multiple donors, multiple solicitors, unlimited narrative descriptions and restrictions with live spell checking, bidding information including management of raffle ticket winners and more.

• Organize in-kind gifts with management of item received, intended use as well as how used and their related dates, warehousing, multiple donors, multiple solicitors and more.

• Define and assign an unlimited number of federal state and local tax rates on a per item basis. Multiple valuation rules provided.

• Save money by making money through additional revenue-producing features such as Bid-O-Gram, Fund-A-Need and Bidding Frenzy. Specialty auction modules such as Art, Wine and Festival of Trees are also included.

• CatalogWriter, CertficiateWriter and LetterWriter enable you to customize and produce your catalogs, certificates, displays and correspondence with ease through your favorite word processor or publishing application.

Pre-Event Sales

• Sell non-catalog items such as raffle tickets and treasure chest keys to constituents pre-event, without the need of a bid number.

• Accept Fund-A-Need gifts pre-event in the same manner. Full billing, receipting and reporting is available for these pre-event purchases and gifts.

Auction Night Checkout

• Our “Night of the Auction" functions allow your organization's staff to register guests who did not RSVP, assign bid numbers, record successful bids, record sales of non-catalog items, compute total sales for each bidder and print U.S., Australian or Canadian  tax compliant statements for each successful bidder.

• Offer and manage the longtime tradition of ExpressPay! A core feature of Auction-Tracker since 1991.

• Accept credit and debit cards electronically from your guests with "ExpressPay Advantage!" through our third party developer network card processing partners. All processors are PCI-DSS certified to meet all Visa/MasterCard regulations. All successfully approved transactions post as full payment transactions to Auction-Tracker.

• Our real-time data entry module allows you to post successful bids for live auction, silent auction, bidding frenzy, fund-a-need and multimedia bid-o-gram quickly and easily without worry of duplicate entry.

• Checkout guests quickly and easily while reducing your post-event reconciliation. Provide comprehensive, IRS compliant guest statements to each guest as they close out their account for the evening.

Billing/Receipting/Reporting

• Complete billing module for RSVPs and Sponsorships is provided to enhance the collection process.

• Create all federally required tax receipts for event sponsors, donors and guests along with an all inclusive Executive Summary for each constituent.

• Prints all live bid, silent bid, non-catalog, bidding frenzy and bid-o-gram bid sheets on blank paper, carbon paper or pre-printed forms supplied by several leading fundraising auction consulting and auctioneering firms in the United States.

• Generate over 225 application reports with complete output for print preview, spreadsheets such as Excel, QuattroPro and Lotus 1-2-3, Adobe Acrobat, Dynamic HTML and your printer. Comprehensive sort and filter report configuring is a standard feature of this important module.

• Email reports to anyone with a valid email address.

Third Party Database Integration

• Import and Export data to and from your favorite Donor Management Application to reduce data entry time and duplication of effort.

• Import and Export data to and from any third party or custom organizational database to reduce data entry time and duplication of effort.

...and much more!